Introduction

Dynamic Chess Berlin is committed to protecting your privacy and personal data. This privacy policy outlines how we collect, use, store, and protect your information when you use our training facilities, participate in tournaments, or interact with our services.

Information Collection

Personal Data

We collect personal information when you register for membership, enroll in training programs, or participate in tournaments. This includes your name, date of birth, email address, phone number, postal address, and payment information.

Chess Performance Data

We track and store data related to your chess performance including FIDE rating, tournament results, game records, training session attendance, improvement metrics, and coach evaluations.

Technical Information

When you access our website or online platforms, we automatically collect technical data such as IP address, browser type, device information, operating system, and usage patterns.

Tournament Data

For tournament participants, we collect registration information, chess rating documentation, game notation, tournament performance results, and prize eligibility data.

How We Use Your Information

Your personal data is used for the following purposes:

• Processing membership applications and managing access to facilities
• Organizing and managing training sessions and coaching programs
• Tournament registration, management, and result reporting
• Processing payments and maintaining financial records
• Tracking performance metrics and providing personalized coaching
• Communicating about programs, tournaments, and facility updates
• Improving our services and training methodologies
• Reporting results to chess federations and rating organizations
• Marketing communications with your consent
• Complying with legal and regulatory obligations

Legal Basis for Processing

We process your personal data based on:

• Contract performance: To fulfill our membership and training agreements
• Legitimate interests: To operate our training center and improve services
• Legal compliance: To meet obligations under sports regulations and tax laws
• Consent: For specific processing activities where required by law

Data Sharing and Disclosure

We do not sell your personal information. We may share data with:

• Chess federations for official rating and tournament reporting purposes
• Payment processors for secure transaction handling
• Tournament organizers when you participate in external events
• Cloud service providers hosting our performance tracking systems
• Professional advisors including legal counsel and accountants
• Law enforcement or regulatory authorities when legally required

All third parties are contractually obligated to protect your data and use it only for specified purposes.

International Data Transfers

Your personal data may be transferred to countries outside the European Economic Area for tournament reporting to international chess federations. We ensure adequate protection through standard contractual clauses and other safeguards approved by the European Commission.

Data Security

We implement comprehensive security measures to protect your personal data:

• Encryption of sensitive data during transmission and storage
• Regular security audits and vulnerability assessments
• Access controls restricting data access to authorized personnel only
• Secure authentication systems for online platforms
• Regular data backups and disaster recovery procedures
• Staff training on data protection and privacy practices
• Physical security measures at our training facility

Data Retention

We retain personal data for as long as necessary to fulfill the purposes outlined in this policy:

• Membership records: Duration of membership plus 7 years
• Tournament records: Permanently for historical and rating purposes
• Game records: Permanently as part of chess archives
• Payment records: As required by tax and accounting regulations
• Training records: 5 years after last session
• Marketing consents: Until withdrawn by you

Your Rights

Under GDPR and applicable data protection laws, you have the following rights:

• Right of access: Request copies of your personal data
• Right to rectification: Correct inaccurate or incomplete information
• Right to erasure: Request deletion of your data under certain conditions
• Right to restriction: Limit how we process your personal data
• Right to data portability: Receive your data in a structured format
• Right to object: Oppose processing based on legitimate interests
• Right to withdraw consent: Revoke consent for specific processing
• Right to lodge a complaint: File complaints with supervisory authorities

To exercise any of these rights, contact us at privacy@dynamicchess.de

Cookies and Tracking Technologies

Our website uses cookies and similar technologies to enhance functionality and analyze usage patterns.

Types of Cookies

• Essential cookies: Required for website functionality
• Performance cookies: Help us understand user behavior and site performance
• Functional cookies: Remember your preferences and settings
• Analytics cookies: Provide statistics on website usage

You can manage cookie preferences through your browser settings. Note that disabling certain cookies may limit website functionality.

Photography and Video Recording

During tournaments and training sessions, we may take photographs and videos for promotional purposes. By participating in our programs, you consent to such recording. If you wish to opt out, please notify us in writing at info@dynamicchess.de

Third-Party Links

Our website may contain links to external websites including chess federation sites and tournament platforms. We are not responsible for the privacy practices of these third-party sites. Please review their privacy policies before providing personal information.

Minors Privacy

We welcome young chess players and take special care with their personal data:

• Parental consent is required for individuals under 16 years old
• We collect only necessary information for training and competition
• Parents can access, modify, or request deletion of their child's data
• Additional safeguards apply to minors in our care during training
• Tournament participation requires parental approval and supervision

Changes to This Policy

We may update this privacy policy periodically to reflect changes in our practices, services, or legal requirements. Significant changes will be communicated via email to active members. The updated policy will be posted on this page with a revised date.

Contact Information

For questions about this privacy policy or to exercise your data protection rights, please contact:

Supervisory Authority

You have the right to lodge a complaint with the German data protection authority if you believe your rights have been violated: